UD Research's E-Newsletter for Research Administrators.
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Training Opportunities
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An E-Newsletter Dedicated to UD's Research Administrators 

JULY 2016

Hullihen Hall

Training Opportunities 

School may be out for summer, but training is still available! Please join us for a summer SRA webinar, NSF: A Primer and Refresher, on July 11 from 10 a.m. – 11:30 a.m. More details and registration information can be found here.

Remember to keep checking the Research Training page over the next few weeks, as we are continuing to add summer and fall trainings, including UD as a Sponsor, The Math Behind Effort and the Research Office’s first e-learning class, Introduction to Research Administration.
UD Research Training >

Recent Changes to
Application Requirements for NIH

Over the last six months, the National Institutes of Health (NIH) has implemented new requirements that may be new to you since you last prepared an NIH research grant application. PIs must now include information about Scientific Rigor and Reproducibility, as well as the Authentication of Key Biomedical and Chemical Resources. NIH provides a great deal of guidance on both of these topics on their website to assist PIs with developing these sections of their proposals (see  

The Rigor and Reproducibility information should be integrated into the Research Strategy section of the application while the Authentication of Key Biomedical and Chemical Resources must be addressed in a separate PDF uploaded in the Cayuse application, but only when it is applicable to the specific research being proposed. Not including the PDF when it is needed can disqualify an application. Therefore, the Research Office recommends that administrators and investigators routinely check whether or not this new section is applicable when preparing all NIH applications. If a PI is not sure if the Authentication of Key Biomedical and Chemical Resources is required for his or her proposal, the PI should contact his or her Program Officer to discuss this, as well as questions regarding Rigor and Reproducibility.  As a reminder, the link to the NIH Proposal Checklist can be found at

Download the NIH Proposal Checklist >

Is it an Audit, if it’s not called an Audit?


Any of these scenarios could be construed as an audit:
•   Contact from the sponsor requesting back-up for invoices      
      (requirement not in the agreement)

•   Contact from someone who is auditing the sponsor and
                                         requesting information on the award

•   Contact from the sponsor using the term ‘desk review’

Please contact the Research Office prior to responding to any requests for information.
Research Office Directory

Department of Defense
Invoicing Updates 

The Department of Defense (DoD) will require all invoices to be submitted via the Wide Area Workflow website. All other DoD portals will be “sunset” by October 2016. The Office of Naval Research has informed us that the University of Delaware transition will be effective as of July 1, 2016. The impact will be minimal to the University of Delaware as we currently use Wide Area Workflow along with the other Department of Defense invoicing websites.
Department Administrators or Principal Investigators may receive an email notice about the transition to Wide Area Workflow within the next few months. Please send the information to your Contracts and Grants Specialist so that they may provide the necessary guidance. The transition will include new grant numbers for an existing grant/project. The new grant number will not represent a new project. Both grants will include a cross-reference to the Research Title to facilitate the administration of both grants for the single project.

View the Memorandum

Retroactive Pay Transactions  

Occasionally, HR has the need to produce retroactive payroll transactions, which result in debits or credits on departmental or sponsored purpose codes. Depending on the timing of these transactions, they could cause errors in effort reporting if further action is not taken. In situations where a retroactive payment or refund is posted after the end of the effort reporting period to which it applies, neither the current nor previous effort reports will reflect the correct earnings for those periods. When this happens, the department must notify the Manager of Effort Certification to request a JV to reassign the retroactive transaction to the correct effort period, in order to reflect the appropriate pay distributions on the effort reports. If you have an effort report in progress which does not reflect the true earnings for the employee, please consult with the Effort Manager to determine a plan of action.

Payroll Transaction Questions >
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