UD Research's E-Newsletter for Research Administrators.
This issue highlights RACC Training Opportunity .
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An E-Newsletter Dedicated to UD's Research Administrators 

MARCH 2016


Training Opportunity

The University of Delaware is hosting a Research Administrators Certification Council (RACC) Certified Research Administrator (CRA) Body of Knowledge review session next month. The purpose of this session is to familiarize participants with the outline of information upon which the CRA certification is based. While this session will help determine areas of strength and weakness, it is not intended as an examination preparation course. Registration is open to all those interested, not just UD employees. For further information, please contact Mark Dobbins, Manager - Engineering Business Office, 302-831-4885.

Date: April 22
Time: 8:30 a.m – 5 p.m.
Location: To be determined
Cost: $225

(includes all study materials and boxed lunch)
Registration >

 Updated Requirement for PeopleSoft

As UD begins to implement Faculty 180, its new system for faculty activity reporting and evaluation, getting accurate current and pending data is critical. In the past, this information was encouraged in PeopleSoft, but not required. Beginning immediately, the Research Office will now require the following information to be entered in the PeopleSoft Personnel Detail Page under the Proposal Budget/Budget Details section:
  • Appointment Type
  • Start Date/End Date
  • Months (make sure the number of months 
    matches the information provided in the Start/End Date)
  • Effort Pct
The PeopleSoft screen below highlights the areas of the proposal record that need to be completed so that current and pending information reflected in Faculty 180 will be accurate.

Third-Party Cost Share

Third-party contributions are those given by an individual or group from outside the University and the sponsoring agency to a specific grant or contract. There are two types of third-party cost share: 
  • NON CASH – Examples include volunteer services, donated supplies, space and equipment (F&A is not allowed);
  • CASH - Contributions are funds (cash) from a source other than the University or the sponsoring agency. (Contributions of this type are rare.)
As the cost sharing is done outside the University and validation of the contributed amount cannot be ascertained, the third party must provide details of the items or services and their value. PIs are responsible for tracking and obtaining financial documentation to verify that the cost share has been met (Policy 6-19, VII).  If the third-party contributor does not meet their commitment, the PI is responsible for fulfilling the total cost-share commitments. 

Upon completion of the project, the third-party contributor must provide a letter of cost-share commitment (contributor’s letterhead) to provide details confirming that the cost share has been satisfied. The letter should be attached to the closeout report (ACR). A sample template is available on the Research Office website. Refer to UD’s Research Cost Sharing Policy and the Code of Federal Regulations (CFR) Part 200 for additional guidance.
Closing the Award
Uniform Guidance
UD Research Cost Sharing Policy

Department of Defense Invoicing Updates 


The Department of Defense (DoD) will require all invoices to be submitted via the Wide Area Workflow website. All other DoD portals will be “sunset” by October 2016. The impact will be minimal to the University of Delaware as we currently use Wide Area Workflow along with the other Department of Defense invoicing websites.
Department Administrators or Principal Investigators may receive an email notice about the transition to Wide Area Workflow within the next few months. Please send the information to your Contracts and Grants Specialist so that they may provide the necessary guidance. The transition will include new grant numbers for an existing grant/project. The new grant number will not represent a new project. Both grants will include a cross-reference to the Research Title to facilitate the administration of both grants for the single project.


Effort Reporting 

The period 161 reports, covering September 2015 through February 2016 activity, will be released on March 10 and must be completed by May 29. Effort Administrators and Grant Administrators who have not previously attended “Introduction to Effort Administration” should register on ConnectingU for the next class on March 16.

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