UD Research's E-Newsletter for Research Administrators.
This issue highlights: NSF 2-Month Salary Rule
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An E-Newsletter Dedicated to UD's Research Administrators 


Hullihen Hall

NSF 2-month salary rule
continues to garner OIG scrutiny

In several audits of institutions of higher education this year the National Science Foundation’s (NSF) Office of the Inspector General (OIG) has continued to question costs that exceed NSF’s two-months-per-year limit on salary charged for senior personnel to NSF awards. Recently, Columbia University joined over two dozen institutions with OIG findings that collectively questioned millions of dollars of salary expenditures. At the same time, NSF is standing behind its policy that more than two-month’s salary can be allowable in certain situations. (NSF PAPPG 16-1, Chapter II.C.2.g(i)(a)) As this tug-of-war between NSF and it’s OIG continues, the Research Office reminds the UD research community that strong justifications explaining the need for senior personnel salary are critical for proposal budgets and budget modifications that will result in senior personnel receiving more than two-month’s salary in a year (overall NSF funding for the individual). If anticipated, any compensation for such personnel in excess of two months must be disclosed in the proposal budget, justified in the budget justification, and must be specifically approved by NSF in the award.  To provide further internal controls, the Research Office has instituted internal system reviews to identify costs that exceed the two-month limit and will contact departments and colleges if/when a cost is identified on this report.

Requesting PeopleSoft Access 

Employees new to research administration at UD will need to request access to PeopleSoft, UD’s grant administration database. The employee must start the process by emailing their supervisor with a request for access. The following information should be included in the request:

•    Employee Name
•    Employee ID
•    UDelNet ID
•    Department ID
•    Role(s) Requested
•    GM_RESEARCH_ADMIN for research administrators
      (proposal entry and inquiry)
•    GM_PROPOSAL_INQ for proposal inquiry only

The supervisor will then send their approval along with the request to the appropriate person within their college or department, typically the College Financial Officer (CFO). The CFO’s approval should then be sent to in order to obtain access.  

Access Information >

Are You Changing Jobs?

Are you leaving your department or the university?   If you are still the current holder of any ACR’s (Closeout Reports), they should be forwarded to the person taking over your workload, even if it is just temporary until the position is filled.

If you are the Department Administrator who receives the monthly ACR push and you are the one leaving, you or your supervisor should contact the Research Office.  Your Contract & Grant Specialist will need to update the table so that new ACR’s are automatically sent to the appropriate person in your office, again even if it is only temporary.  

Please don’t leave ACR’s that you were originally responsible for uncompleted and hanging in limbo!

Contact Us
ACR Login

Effort Classes Being Offered  

Enrollment is now open for fall Effort classes. "Introduction to Effort Reporting" is strongly recommended for any grant administrator who has not attended the class in the past. This is a 2 hour class which will meet on September 15th. "The Math Behind Effort Reporting" will be offered on October 25th. This is a repeat of the session which was presented in the spring during the RO all-day training event. Please visit Connecting U to enroll in either class.

Register today!
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