April 2015 Newsletter 

Hello CAUL-CBUA Community,

Spring has arrived! In the Atlantic region, we celebrate this time of year with final exams, budget negotiations, and extended winter parking bans. Don't worry, summer is right around the corner. So let's explore some of the exciting projects that CAUL-CBUA has planned for the coming spring and summer months.  

Prepare yourselves: April not only brings May flowers, but a busy season for subscription renewals.
In early April, members can expect to receive the renewal details for ProQuest’s GeoRef, CBCA Complete, PAIS, Sociological Abstracts, and Ulrichsweb. Details for the renewal of AccessScience were distributed on the collections list this week. The RefWorks renewal details were also distributed on the list, with many members involved in the three year renewal signed in 2014. April will also bring the renewal of EBSCO’s Bibliography of Native North Americans and OCLC’s WorldCat Discovery, formerly FirstSearch.
In early May, keep an eye out for the renewal of ACM Digital Library, Oxford University Press products,, and several EBSCO products including America: History and Life, ATLA, ATLAS, Historical Abstracts, and MLA.

Members are encouraged to explore ProQuest Central and send me your feedback, using the email link belowTrials for Films on Demand are ongoing.

The Board of Directors meeting in February 2015 resulted in the approval and planning of several new projects. As highlighted in the February newsletter, Karen Keiller has resigned as CAUL-CBUA Chair, effective on April 1, 2015. Marc Truitt, University Librarian at Mount Allison University, will serve as Interim Chair and Mark Leggott, University Librarian at UPEI, will serve as Interim Vice-Chair until new mandates are officially taken up at the Annual General Meeting in September 2015. Marie DeYoung, University Librarian at Saint Mary's University, will be finishing her term as Past-Chair this year, and Marthe Brideau, Bibliothécaire en chef at Université de Moncton, will continue to serve as Treasurer.
The Board bids a fond farewell to Karen Keiller and welcomes Laurelle LeVert, the new Board representative for UNBSJ. The Board also welcomes Patricia Doucette, Manager Library Services, as the representative for Holland College.

The Document Delivery Group has announced that its Annual General Meeting will be held in Halifax on Thursday, May 21, 2015. The RUG 2015 meeting will be held on Friday, May 22, also in Halifax.

The Digital Preservation & Stewardship Committee Research Data Working Group met in Halifax on March 6, 2015, to finalize its Interim Report. The report summarizes and analyzes the Research Data Management survey distributed to CAUL-CBUA Members in April 2014. The report will offer best practices and recommendations for research data management. The DPSC's WW1 Portal Working Group has defined the scope of the proposed WW1 Portal Project and hopes to begin the project in May 2015, contingent on funding.

The Collections Committee created a Checklist for Negotiating License Agreements, now available on the website. Discussions during the most recent Collections Committee meeting led to the WorldCat Discovery Services for CAUL-CBUA Members webinar, held on April 1. The Last Copy Working Group continues to create the necessary procedural documents before commencing the project. 

The Scholarly Communications Committee has been diligently preparing various open textbook guides to promote awareness and to advocate for open educational resources in the Atlantic region. The guides include an Open Textbook LibGuide, an infographic, and a presentation. 

New Procedures
CAUL-CBUA will be implementing a new invoicing procedure in 2015.  Libraries participating in product licensing have been receiving invoices twice a year. The first invoice, or "Renewal Invoice", arrives shortly after the beginning of the CAUL-CBUA fiscal year end and is based on each institution's previous year’s expenditures. The second invoice, or "Reconciliation Invoice", arrives after all product invoices are paid, usually in February. This invoice takes into account any products added or dropped throughout the year, as well as currency fluctuations. CAUL-CBUA has added a mid-year reconciliation invoice, to better inform library budgets and decrease the processing time of the final reconciliation. 

Procedures for implementing CURBA Borrowing Cards at CAUL-CBUA Libraries are now available on the website. The document outlines the procedure for distributing cards, ordering new cards, identifying the expiry date, and collecting usage data. 
Holland College Logo

Welcome Holland College!
The Council of Atlantic University Libraries-​Conseil des bibliothèques universitaires de l’Atlantique is pleased to welcome Holland College as a new associate member! 

Holland College will be represented on the Board of Directors by Patricia Doucette, Manager Library ServicesFounded in 1969, Holland College currently has 2,600 students enrolled in programs across its 13 campuses in Prince Edward Island.

In the Headlines

Minister Holder Announces New Open Access Policy for Research

The Center of Excellence Model for Information Services 

Major publisher retracts 43 scientific papers amid wider fake peer-review scandal 
Learning Opportunities

We were pleased to offer a webinar on OCLC's WorldCat Discovery for CAUL-CBUA Members on Wednesday, April 1 at 10:00 am ADT. The goal of the webinar was to inform members about the new WorldCat Discovery interface and the impact this product has on the visibility of collections. We hope that the discussion will help libraries make informed decisions about the renewal of this product this month.
A webinar highlighting the features of IEEE Xplore has been arranged for members. The session will be broken down into two parts. One part will review basic and in-depth searching, functionality, and Discovery Layer matters. The second part will review the content and future plans for IEEE Xplore. Everyone is welcome. Contact me for details.  

On Thursday, February 19, CAUL-CBUA hosted an Open Textbook Workshop, intended to raise awareness about open textbooks and how they are being implemented by institutions across Canada. Speakers included Amanda Coolidge, Manager of Open Education at BCcampus, Clint Lalonde, Senior Manager of Open Education at BCcampus, Leva Lee, Manager of Professional Learning and Open Education Resources at BCcampus, and Mark Leggott, University Librarian at the University of Prince Edward Island. A summary of the workshop is now available on the website. 
Know someone who would be interested in reading the CAUL-CBUA Newsletter? Send them an email using the link below or simply forward this email.

Contact me at kreddy@caul-cbua with any news or events that you would like included in the June Newsletter.

Kathryn Reddy
Know someone who may be interested in CAUL-CBUA news? Send them an email using the link below.