We just wanted to remind you that our 4th free mindfulness session on responding mindfully to the COVID-19 pandemic takes place tonight at 8 PM UK time over Zoom. Laurent, a licenced counselling psychologist runs the course, which we hope will provide you with some of the tools and skills you need to help you through the coming weeks. Tonight's session will last around an hour.
You can join from your browser at https://zoom.us/j/227981901, or you can phone in on +44 203 481 5240, entering meeting ID 227 981 901 when prompted.
For everyone's safety and peace of mind, we have introduced a new moderation policy for our calls. We have added a waiting room, so there may be a short wait while we connect you into the call. We have also decided to disable the chat feature and mute everyone's microphone when they first join the room. If you have a question you will be able to attract the moderator's attention by raising your hand: ALT + Y on Windows, Option + Y on MacOS, or the * key followed by the number 9 if you are phoning in.
As in previous weeks, we'll also be running an open conference call at 6 PM tomorrow (UK time) for visually impaired people to discuss how social distancing policies affect us in particular. We'll send another email tomorrow, but we'll be using the same Zoom room: https://zoom.us/j/227981901, or you can phone in on +44 203 481 5240, entering meeting ID 227 981 901 when prompted.
We want to ensure all our Braillists activities are a safe space for the community to come together, so for everyone's peace of mind, we've introduced a new online meeting moderation policy for our Zoom calls. We'll be keeping this policy constantly under review over the coming weeks.
First, we want to remind all our users that our calls are semi-public spaces, so you should refrain from sharing any sensitive personal information. As a rule of thumb, if you wouldn't post something publicly on social media, you shouldn't mention it on the call. We'd also like to ask that you respect the privacy of others by not making audio recordings of any of our sessions.
We'd also like to remind particularly users of text to speech software that other users may, at times, be able to hear your screen reader. Therefore, we recommend you avoid accessing private, sensitive or potentially offensive content using speech while connected to our calls. Wherever possible, you should use headphones or a braille display while using text to speech.
We've taken the following steps to ensure that everyone can have a safe and productive experience while using our services:
- We've introduced a waiting room. You may experience a short delay while we screen users before accepting you into the call.
- By default, we're muting all users audio when they join the call. If you wish to speak, you can attract a hosts attention by raising your hand. You can do this by pressing ALT + Y on Windows or Option + Y on macOS. On IOS, you should click the option to raise your hand under the "more options" menu, or you can use the * key followed by the number 9 if you are joining us by telephone. A host will then unmute your microphone and allow you to speak.
- We've disabled the text chat window.
- We've turned off settings inside Zoom that allow users to share their screen, set a virtual background (broadcast an image via their webcam) and change their name manually.
We'll be mentioning this policy at the start of all our calls. We'll also be reviewing this policy regularly over the coming weeks. If we do need to make any changes, we will communicate them via the website, on our mailing list, on our social media, and via our email list.
If you have any concerns relating to safeguarding or moderation while using the Braillists Zoom room, please contact email@example.com.
We look forward to talking to you in the Zoom room later!
With best wishes,
The Braillists Foundation Team
P.S. Daylight savings has started in the United Kingdom. Therefore UK time is now one hour ahead of Greenwich Mean Time. Please check carefully if you are joining us from another time zone.