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Good afternoon, 
 
We just wanted to remind you that the Braillists' weekly free to join "Stay Safe, Stay Connected" call will once again take place at 6 PM UK time this evening. 
 
This is now our fourth “Stay Safe, Stay Connected” call, so we’ll be hosting an open forum this evening to talk through the ways current social distancing policy is affecting us as blind and partially sighted people and share tips and coping strategies. We’ll also be announcing our weekly food and cooking group, as well as our Braille refresher sessions, both of which will begin next week. 
 
You can join us via Zoom from 6 PM* UK time at https://zoom.us/j/227981901. You can also join us by telephone by calling +44 203 481 5240 and entering meeting ID 227 981 901 when prompted. 
 
To ensure everyone's peace of mind and safety, we’ve introduced a new meeting moderation policy for our Zoom meetings. You can find more information in this email below, under the “online meeting moderation” heading, or at www.brailists.org/moderation 
 
As ever, you can find our latest list of resources for blind and partially sighted people during the COVID-19 pandemic at braillists.org/staysafe.
 
MEETING MODERATION POLICY 
 
We want to ensure all our Braillists activities are a safe space for the community to come together, so for everyone's peace of mind, we've introduced a new online meeting moderation policy for our Zoom calls. We'll be keeping this policy constantly under review over the coming weeks. 
 
First, we want to remind all our users that our calls are semi-public spaces, so you should refrain from sharing any sensitive personal information. As a rule of thumb, if you wouldn't post something publicly on social media, you shouldn't mention it on the call. We'd also like to ask that you respect the privacy of others by not making audio recordings of any of our sessions.
 
We'd also like to remind particularly users of text to speech software that other users may, at times, be able to hear your screen reader. Therefore, we recommend you avoid accessing private or sensitive content using speech while connected to our calls. Wherever possible, you should use headphones or a braille display while using text to speech. 
 
We've taken the following steps to ensure that everyone can have a safe and productive experience while using our services: 
 
  • We've introduced a waiting room. You may experience a short delay while we screen users before accepting you into the call. 
  • By default, we're muting all users audio when they join the call. If you wish to speak, you can attract a hosts attention by raising your hand. You can do this by pressing ALT + Y on Windows or Option + Y on macOS. On IOS, you should click the option to raise your hand under the "more options" menu, or you can use the * key followed by the number 9 if you are joining us by telephone. A host will then unmute your microphone and allow you to speak. 
  • We've disabled the text chat window. 
  • We've turned off settings inside Zoom that allow users to share their screen, set a virtual background (broadcast an image via their webcam) and change their name manually. 
 
We'll be mentioning this policy at the start of all our calls. We'll also be reviewing this policy regularly over the coming weeks. If we do need to make any changes, we will communicate them via the website, on our mailing list, on our social media, and via our email list.
 
If you have any concerns relating to safeguarding or moderation while using the Braillists Zoom room, please contact help@braillists.org
We look forward to talking to you in the Zoom room later!
 
With warm regards, 
 
The Braillists Team 
 
P.S.
 
A very small number of users have reported problems following the Zoom URL link. We believe this might be due to the software we use to administer this mailing list. If you have problems following the link, try copy and pasting https://zoom.us/j/227981901 into your web browser, or joining us by telephone. 
 
P.P.S
 
Daylight saving time has now started in the United Kingdom, so UK time is now one hour ahead of Greenwich Mean Time. Please check carefully if you are joining us from another time zone.

 
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